Privacy Policy

Effective Date: September 3, 2026

TRX Search respects the privacy of the clients, candidates, prospective candidates, business contacts, and visitors who interact with us.

This Privacy Policy explains how TRX Search collects, uses, discloses, and protects personal information through our website, recruiting activities, scheduling tools, communications, technology platforms, and related business operations.

1. Information We Collect

The information we collect depends on how you interact with TRX Search.

Information You Provide Directly

You may provide information to us when you:

Submit a resume or other career information
Contact us about a search or hiring need
Schedule a meeting
Complete an inquiry or scheduling form
Participate in a recruiting conversation or interview
Communicate with us by email, phone, video, LinkedIn, or other channels

This information may include:

Name
Email address
Telephone number
Employer and job title
Company information
Resume or curriculum vitae
Employment history
Education, certifications, and professional qualifications
Location and relocation preferences
Compensation information or expectations
Career interests and preferences
Information about a position or organizational hiring need
Information you provide during recruiting conversations or interviews
Scheduling preferences and meeting information
References or other information you choose to provide

Information We Receive From Other Sources

Executive search frequently involves identifying and contacting professionals who have not applied for a position.

We may therefore receive or collect professional information from sources such as:

LinkedIn and other professional networking platforms
Publicly available professional profiles
Employer websites
Professional associations and directories
Industry publications
Referrals and professional contacts
Recruiting and professional databases
Clients and other business contacts

This information may include your name, employer, title, professional experience, business contact information, location, and other publicly available career-related information.

We may combine information from these sources with information you later provide directly to us.

Website and Technical Information

When you visit our website, certain information may be collected automatically through cookies, log files, analytics tools, or similar technologies.

This may include:

IP address
Browser and device information
Pages viewed
Referring website
Date and time of visits
General geographic information
Website interactions and usage information

We use this information primarily to operate, secure, understand, and improve our website.

2. How We Use Personal Information

TRX Search may use personal information to:

Identify and evaluate prospective candidates
Assess potential alignment between candidates and client opportunities
Communicate with candidates about current or potential opportunities
Provide executive search and recruiting services to clients
Understand a client’s hiring needs and organizational context
Schedule and manage meetings
Respond to inquiries
Maintain recruiting and business relationships
Provide career-related resources and information
Maintain internal recruiting records and search history
Improve our recruiting processes, website, and services
Protect against fraud, misuse, or security threats
Comply with legal, regulatory, contractual, or professional obligations
Establish, exercise, or defend legal claims

We may also contact professionals regarding opportunities that we reasonably believe may be relevant based on their professional background.

You may ask us at any time not to contact you regarding recruiting opportunities.

3. Candidate Information and Client Searches

As an executive search firm, TRX Search evaluates professional information for the purpose of identifying individuals who may align with client hiring needs.

Candidate information may include information obtained directly from the candidate as well as relevant professional information obtained from public, professional, referral, or recruiting sources.

We may share candidate information with a client or prospective employer when you have authorized us to do so or as otherwise appropriate in connection with a recruiting process in which you are participating.

Information shared may include your resume, professional background, qualifications, career interests, compensation expectations, location considerations, and our assessment of your experience as it relates to the opportunity.

We do not use candidate information for purposes unrelated to our recruiting, executive search, relationship-management, or legitimate business activities.

4. Client and Business Contact Information

If you contact TRX Search regarding a hiring need, we may collect information including your name, business contact information, employer, position, organizational needs, search requirements, and information about the role or business circumstances surrounding the search.

We use this information to evaluate, develop, perform, and manage executive search and recruiting engagements and related business relationships.

5. Recruiting Technology and Applicant Tracking Systems

TRX Search uses recruiting, applicant-tracking, customer-relationship-management, sourcing, communications, and related technology platforms, including systems such as Loxo, to support our executive search activities.

These systems may be used to maintain information such as candidate profiles, resumes, professional histories, contact information, communications, interview notes, search activity, client-search information, and other records relevant to recruiting and business relationships.

Some information available through these platforms may originate from professional networking sites, public sources, commercial data providers, referrals, or information provided directly by candidates, clients, or other contacts.

These service providers process information according to their own contractual, security, and privacy obligations and, where applicable, on behalf of TRX Search.

6. Artificial Intelligence and Technology-Assisted Tools

TRX Search may use artificial-intelligence and other technology-assisted tools to support portions of our work, including organizing information, summarizing materials or conversations, comparing professional experience with search requirements, preparing communications, conducting research, and improving internal workflows.

These tools are used to assist our professionals rather than replace professional judgment. TRX Search does not rely solely on an automated system to make candidate recommendations, hiring decisions, or other material employment-related decisions.

We seek to limit the use of unnecessary sensitive personal information when using technology-assisted tools and use such tools in accordance with applicable contractual, privacy, and security requirements.

7. Scheduling and Calendly

TRX Search uses Calendly to facilitate scheduling.

When you use a Calendly form or scheduling tool provided by TRX Search, you may be asked to provide information such as your name, email address, company, telephone number, the type of role you are considering, and information relevant to the purpose of the meeting.

Calendly processes information through its platform in accordance with its own contractual and privacy obligations.

Information submitted through a TRX Search scheduling form may be used by TRX Search to route your inquiry to the appropriate TRX Search professional, prepare for your meeting, manage scheduling, and follow up regarding the subject of your inquiry.

8. Cookies and Analytics

Our website may use cookies and similar technologies necessary to operate the site, understand website performance, remember preferences, protect against misuse, and evaluate how visitors interact with our content.

Some website features or embedded services may be provided by third parties that use their own cookies or similar technologies.

Where required by applicable law, we will provide appropriate choices regarding non-essential cookies or similar technologies.

You may also control cookies through your browser settings. Disabling some cookies may affect certain website functionality.

9. How We Share Information

TRX Search may disclose personal information when reasonably necessary to operate our business or provide our services, including to clients and prospective employers in connection with recruiting activities; technology, hosting, scheduling, communications, recruiting, CRM, analytics, security, and other service providers that support our operations; professional advisers such as attorneys, accountants, or consultants when appropriate; government, regulatory, judicial, or law-enforcement authorities when required by law; or a successor or acquiring organization in connection with a merger, sale, restructuring, or transfer of some or all of the business.

Service providers may process personal information only as necessary to provide services to us and subject to their applicable contractual and legal obligations.

TRX Search does not sell personal information for monetary consideration.

Certain privacy laws define terms such as “sale” or “sharing” more broadly, particularly in connection with online advertising or tracking technologies. Where applicable law requires an opt-out or other choice regarding such activity, we will provide the required mechanism.

10. Data Retention

We retain personal information for as long as reasonably necessary for the purpose for which it was collected and for legitimate recruiting, business, professional, legal, and recordkeeping purposes.

Executive search relationships frequently extend beyond a single search. Accordingly, we may retain candidate professional information after a particular opportunity has concluded so that we can consider the individual for future opportunities.

We may also retain records where necessary to comply with legal obligations, resolve disputes, maintain appropriate business records, or establish or defend legal claims.

You may contact us if you would like us to review, update, or delete information we maintain about you, subject to applicable legal and business requirements.

11. Data Security

TRX Search uses reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, misuse, loss, alteration, or disclosure.

No website, communications system, database, or electronic transmission can be guaranteed to be completely secure. You should therefore use appropriate care when transmitting personal or sensitive information electronically.

12. Sensitive Personal Information

TRX Search generally does not need sensitive personal information to evaluate professional qualifications or provide executive search services.

Please avoid submitting unnecessary sensitive information through our website, resume-submission tools, scheduling forms, or general communications.

Where sensitive information is legitimately required or provided, we will handle it in accordance with applicable law.

13. Your Privacy Choices and Rights

Depending on where you reside and which privacy laws apply, you may have rights concerning your personal information. These may include the right to request access to information we maintain about you, request correction of inaccurate information, request deletion of certain information, object to or restrict certain processing, withdraw consent where processing is based on consent, request portability of certain information, opt out of certain uses or disclosures where required by law, or request that we stop contacting you for recruiting or marketing purposes.

These rights are subject to applicable legal exceptions and limitations.

To make a privacy request, contact us using the information below. We may need to verify your identity before fulfilling certain requests.

We will not discriminate against you for exercising a privacy right provided by applicable law.

14. Email and Recruiting Communications

If you receive recruiting or business-development communications from TRX Search and no longer wish to receive them, you may reply to the communication or contact us and ask to be removed from future outreach.

Certain operational communications relating to an active search, scheduled meeting, client engagement, or other ongoing business relationship may still be necessary.

15. Third-Party Websites, Resources, and Services

Our website may contain links to third-party websites, social media platforms, scheduling systems, artificial-intelligence tools, career resources, or other external services.

Some TRX Search candidate resources may open in ChatGPT or other third-party platforms. Information you provide directly to those services is subject to the applicable provider’s terms and privacy practices.

TRX Search does not control the privacy practices of third-party websites or platforms. Before providing sensitive or personal information to an external service, you should review that provider’s privacy practices.

16. International Visitors

TRX Search is based in the United States, and personal information may be processed or stored in the United States or in other jurisdictions where our service providers operate.

If you are located outside the United States, privacy and data-protection laws in those locations may provide additional rights regarding your personal information.

Where required, we will process and transfer personal information in accordance with applicable data-protection requirements.

17. Children’s Privacy

TRX Search provides professional recruiting and executive search services and is not directed to children.

We do not knowingly collect personal information from children through our website for recruiting or marketing purposes.

If you believe a child has provided personal information to us improperly, please contact us.

18. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technologies, services, or legal obligations.

When we make material changes, we will update the effective date displayed at the top of this policy.

19. Contact Us

Questions, privacy requests, or concerns regarding this Privacy Policy may be directed to:

TRX Search
Website: https://trxsearch.com
Email: info@trxexe.com